Terms and Conditions

Updated 15  September 2020


1. About our terms and conditions


1.1. These terms and conditions of use, together with any documents referred to in them (collectively the Terms), set out the terms which apply to your use of and access to our digital connectivity, contact management and plan planning mobile application ‘Yuplan’ (Yuplan App) (available on the Apple App Store) as well as our website (available at https://yuplan.io) and any related website, subdomain or other software application operated by us (all of this together forming the Platform).  


1.2. These Terms, together with our Privacy Policy and Cookie Policy, apply to you whether you are accessing the Platform as a guest or a registered user (Registered User) and tell you the information you need to know about Yuplan and your use of the Platform. By accessing or using the Platform you are agreeing to comply with and be bound by these Terms, the Privacy Policy and Cookie Policy.  If you do not agree to be bound by them (or any part of them) please do not use or access the Platform.


1.3. The Platform is owned and operated by UPKO Ltd, a company registered in England and Wales with company number 12233934 whose registered office is situated at 4 Wynyatt St, London, United Kingdom, EC1V 7HU (UPKO/we/us/our). UPKO Ltd is the controller (also known as a data controller) and is responsible for your personal data.  The term “you” refers to the user wishing to access and/or use the Platform. 


1.4 You can contact us by emailing us at contact@yuplan.io.  If we have to contact you, we will do so by writing to you at the email address or telephone number you provided us with.


2. Use of the Platform and restrictions on use


2.1. The Platform has been developed using reasonable skill and care, however you are solely responsible for all use you make of any service you use on the Platform.  We permit you to use the Platform only in accordance with these Terms. Use of the Platform in any other way, including in contravention of any restriction or use set out in these Terms, is not permitted. If you do not agree with the applicable terms you may not use the Platform. In particular and without limitation, as a condition of your use of the Platform you agree:


2.1.(a) in any way that breaches any applicable local, national or international law or regulation;

2.1.(b) in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;

2.1.(c) in any way that may create a risk of harm, loss, physical or mental injury, emotional distress, death, disability, disfigurement, or physical or mental illness to you, any other person or any animal;

2.1.(d) use unauthorised automated means to access the Platform or otherwise gain unauthorised access to the Platform or to any account or computer system connected to the Platform;

2.1.(e) to ‘harvest,’ ‘scrape’ or collect information from the Platform using an automated software tool or manually on a mass basis. This includes, for example, information about other Registered Users;

2.1.(f) to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);

2.1.(g) to knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware;

2.1.(h) not to use the Platform for any purpose that is prohibited by these Terms; and

2.1.(i) not to use the Platform in excess of objectively reasonable usage limits, for example not to use the Platform in a way that places undue strain on the Platform’s underlying technical infrastructure or in a way that could prplan the proper use of the Platform by other users.


2.2. You should only use the Platform for your own personal purposes.

2.3. You agree that your use of the Platform is at your own risk. Although we try to ensure that the information available on the Platform is accurate and up-to-date, we cannot and do not guarantee the accuracy or completeness of any information available on the Platform. UPKO Ltd is not liable for any inaccuracy or omission concerning any information provided on the Platform.


2.4. The Platform is intended for use by persons aged 13 years and over. By downloading Yuplan you are affirming that you are aged 13 years or over or that that you have obtained parental or legal guardian consent, and are fully able and competent to accept and comply with these Terms.


3. Your Yuplan Account

3.1. If you want to use certain features of the Platform you will have to create a user account (an Account) via the Platform.


3.2. It is important that you provide us with accurate, complete and up-to-date information for your Account and you agree to update such information, as needed, to keep it accurate, complete and up-to-date. If you do not, we may not be able to make the Platform and our services available to you and we might even have to suspend or terminate your Account.


3.3. If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures (Account Information), you must treat such Account Information as confidential and you must not disclose it to any third party.  Please ensure you are protecting the confidentiality of your account password when you register on the Platform. We are not liable for any loss or damage arising from your failure to protect your password or Account Information.


3.4. You should not use another person’s Account without their permission. If you know or suspect that anyone other than you knows your Account Information, or has accessed your Account without your permission, you should promptly notify us on contact@yuplan.io.


3.5. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these Terms.


4. Connecting with new contacts and sharing information


4.1. Our Platform allows Registered Users (i.e. those who have an Account) to connect with another Registered User of the Platform through the Platform or to a non-Yuplan user (an External Individual) through a link via other communication platforms,  for example, by SMS text message (an External Invitation).


4.2. Once connected with their new Yuplan connection, Registered Users can then share all or specific elements of their contact information, social media handles and other information recorded on their individual Yuplan profile (their Profile Information) with their new Yuplan connection. Please be aware you have full control over what information you share and can choose to remove any information that you are sharing at any time.


4.3. You must be a Registered User of the Platform in order to send a connection request to another Registered User or to an External Individual. You must be a Registered User in order to send and receive Profile Information.


4.4. When you send a Yuplan connection as an External Invitation to an External Individual you are authorising Yuplan to contact the relevant person(s), using contact details you have provided, to notify them that you are inviting them to connect with you through the Platform.


4.5. Each Registered User is solely responsible for the accuracy of their Profile Information. Although we reserve the right to do so, we shall not be obliged to monitor or approve, and shall not be responsible or liable in any way for, any such Profile Information or content contained within a Registered User’s Yuplan profile.


5. Plans and Social planning

5.1. Our Platform allows Registered Users to arrange activities, plans and other social meet-ups and share these with other selected individuals. You must be a Registered User in order to create and send plans.


5.2. Once you (the admin) have created a plan through the Platform, you can use the Platform to invite others (each a member) to participate in that plan by sending an invitation to the members either through the Platform or as an External Invitation. Members may or may not also be Registered Users.


5.3. Each plan has its own specific in-built instant-communication chat, which only that specific plan’s members will be able to view and respond to. Members invited via an External Invitation must first become a Registered User before they can view and respond to chat messages.


5.4. When you send an Invitation as an External Invitation you are authorising Yuplan to contact the relevant member(s), using contact details you have provided, to notify them that you are inviting them to join your plan.


5.4. Creating a plan through the Platform does not give rise to any legal obligation or commitment on the part of Yuplan, the Admin or Member(s) to facilitate and/or participate in that Plan.


5.5. The Admin is solely responsible for all information, content and details contained within a Plan. Although we reserve the right to do so, we shall not be obliged to monitor or approve, and shall not be responsible or liable in any way for, any such information, content or details contained within a Plan.


5.6. Any specific reservation(s), booking(s) or other arrangement(s) that are required to facilitate an Plan shall be the sole responsibility of the Admin(s) and/or the Member(s) (as applicable) and Yuplan will not be responsible or liable in any way, whether to the Admin, the member(s) or to any third party, for:

5.6.(a) making, facilitating or confirming any such reservation(s), booking(s) or other arrangement(s);

5.6.(b) any failure of the Admin, the Member(s) and/or any third party to reserve, book, arrange, facilitate, attend or otherwise participate in a Plan; or

5.6.(c) any costs or expenses associated with any Plan.


6. Disclaimer and limitation of liability

6.1. In no plan will Yuplan be liable to any user of the Platform, whether in contract, tort (including negligence), breach of statutory duty or otherwise, even if foreseeable, for any losses or damages arising out of or in connection with use of, or inability to use, the Platform, or with reliance on any Content (as defined below) available on or through the Platform, including, without limitation, any loss of profits, data, goodwill, sales, business, revenue, anticipated savings, business opportunity, reputation (in all these cases whether direct or indirect), any business interruption (whether direct or indirect), or any indirect, consequential or special loss or damage.


6.2. Yuplan does not warrant that the functions or materials accessible from or contained in this Platform will be uninterrupted or error free, that defects will be corrected, or that this Platform or the server(s) that make the Platform available are free from viruses or bugs or represent the full functionality, accuracy and/or reliability of the same. To the fullest extent permitted by law, Yuplan excludes all conditions, warranties and/or representations, whether express or implied, which may apply to the Platform or any Content on it.


6.3. Nothing in these Terms shall exclude or limit Yuplan’s liability for death or personal injury resulting from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be lawfully excluded or limited.


6.4. You agree to indemnify, defend and hold us and our affiliates, and our respective directors, officers, employees and agents, harmless from and against any claims, liabilities, losses, damages, costs and expenses, including reasonable attorneys' fees, arising from or relating to your misuse or unauthorised use of the Platform, or any violation of these Terms, or applicable law, by you or by someone accessing the Platform via your Account. We reserve the right, at our own expense, to assume the exclusive defence and control of any matter subject to indemnification by you, in which plan you agree to cooperate with us in defending such claims. This indemnification obligation will survive these Terms and the termination of your use of the Platform.


6.5. If you are dissatisfied with these Terms or the Platform, your sole and exclusive remedy is to discontinue using the Platform.


7. Accuracy of information and availability of the Platform


7.1. While Yuplan has taken care in the preparation of the Platform, the Platform and any content thereon (including any information, names, images, pictures, logos, icons whether regarding or relating to Yuplan or any third party products and services available through the Platform (together the Content), are provided on an ‘as is’ basis.  We make no representations, endorsements, warranties or guarantees of any kind, whether express or implied, that the Platform and any Content thereon is accurate, complete, up-to-date, secure, of satisfactory quality, fit for any particular purpose or compatible with any third party systems. To the fullest extent permitted by law, all such terms and warranties are  excluded.


7.2. While we take reasonable care to ensure that the Content on the Platform is accurate, please note that the Content is not intended to constitute technical, financial or legal advice or any other type of advice and should not be relied on for any purposes. Any reliance that you may place on the Content on the Platform is at your own risk.


7.3. While we try to make sure that the Platform is available for your use, we do not promise that the Platform is or will be available at all times nor do we promise the uninterrupted use by you of the Platform. If you have any difficulties using the Platform, please contact us on contact@yuplan.io.


8. Content Review


8.1. You acknowledge that, in order to ensure compliance with legal obligations, we may be required to review any information or data you provide to or through the Platform (User Data) to determine whether it is illegal or whether it violates these Terms (such as when unlawful content is reported to us). However, Yuplan otherwise has no obligation to monitor or review any User Data submitted to the Platform.


8.2. We reserve the right to remove, modify, prevent access to, delete or refuse to display any User Data that we (in our absolute discretion) deem inappropriate, abusive, unlawful or otherwise contrary to, or in breach of, these Terms, the proper use of the Platform or applicable (Infringing User Data). Yuplan shall not be responsible or liable, in any way, to any third party in respect of any Infringing User Data.


9. Copyright, trademark and intellectual property rights


9.1. References in these Terms to Intellectual Property Rights means copyright, patents, rights in inventions, rights in confidential information, know-how, trade secrets, trademarks, service marks, trade names, design rights, rights in get-up, database rights, rights in data, domain names, rights in computer software (including source code and object code) and all similar rights of whatever nature and, in each case: (i) whether registered or not, (ii) including any applications to protect or register such rights, (iii) including all renewals and extensions of such rights or applications, (iv) whether vested, contingent or future and (v) wherever in the world they exist.


9.2. Unless specifically indicated otherwise, the Platform and all Content presented on the Platform, together with all Intellectual Property Rights therein, are owned by Yuplan, our licensors or both (as applicable). Such Intellectual Property Rights are protected by copyright laws and treaties around the world. We and our licensors reserve all of our and their rights in any such Intellectual Property Rights in connection with these Terms. This means, for example, that we and they remain owners of them and free to use them as we and they see fit.

9.3. The Platform and the Content thereon are available for browsing and reference purposes only and nothing in these Terms grants you any legal rights to access or use the Platform or any Content thereon for any other purposes. You may not modify, copy, reproduce, republish, upload, post, transmit, translate, sell, create derivative works, exploit, or distribute in any manner or medium (including by email or electronic means) the Content or Platform unless specifically authorised by Yuplan. In addition, none of the Content on the Platform may be copied, altered in any way, or transmitted or distributed to any other party without our prior express written permission.


9.4. You retain ownership of your User Data. Subject to the foregoing, by using the Platform you are granting Yuplan a worldwide non-exclusive, perpetual, irrevocable, royalty free, transferable licence to copy, reproduce, remove, process, adapt, transmit, save, host, display, store and otherwise use your User Data in accordance with our Privacy Policy.  You represent that (i) any User Data, materials or content posted or otherwise submitted by you to the Platform is original to you and that you have the right to grant us these rights, (ii) the posting and use of your User Data, materials or content on or through the Platform does not violate, misappropriate or infringe on the rights of any third-party, including, without limitation, privacy rights, rights of publicity, copyrights, trademark and/or other intellectual property rights, and (iii) such User Data, materials or content contained therein abide by these Terms. 


10. Our rights


12.1. We reserve the right to:

12.1.(a) temporarily or permanently modify this Platform (or any part thereof) with or without notice to you and we shall not be liable to you or any third party for any modification to the Platform. In the plan that we make any significant changes to the Platform we will use our best endeavours to inform you of such changes in advance in writing;

12.1.(b) temporarily withdraw this Platform (or any part thereof) with or without notice or permanently withdraw this Platform (or any part thereof) with notice in writing to you.  We shall not be liable to you or any third party for any withdrawal of the Platform;

12.1.(c) prevent or suspend your access to the Platform, including by preventing you from setting up an Account or by suspending or closing any existing Accounts, for any reason in our ultimate discretion, including (without limitation) if you do not comply with any part of these Terms, any terms or policies to which they refer, or any applicable law; and

12.1.(d) change or update the Terms from time to time.  Your continued use of the Platform (or any part thereof) following such change shall be deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the Terms have been changed. If you do not agree to any change to the Terms then you must immediately stop using the Platform. In the plan we make any significant changes to the Terms we will use our best endeavours to inform you of such changes in advance in writing.


11. Third party sites

In order to provide increased value to you the Platform may contain links to other websites or to third-party sellers of products and services (including banner and pop-up advertising). Such links are provided for your convenience only, and you access them at your own risk. We are not responsible for, and do not endorse, the content of any such sites, or the products and services sold on them, nor do we take responsibility for the accuracy of any such sites. When you visit a linked site, you should read the terms of use and privacy policy that govern that particular linked site.


12. Linking to the Platform

You may link to the homepage of the Platform from another website provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not present or establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. We reserve the right to withdraw linking permission without notice and to require you to immediately remove any link to the Platform at any time, and you shall immediately comply with any request by us to remove any such link.


13. Viruses

We do not guarantee that the Platform will be secure or free from bugs or viruses. You are responsible for configuring your device in order to access the Platform and you should use your own virus protection software. We will not be liable for any loss or damage caused by a virus or any other technologically harmful material that may infect you due to your use of the Platform.


14. Force Majeure

We will not be liable for any delay, interruption or failure in the provisioning of services if caused by acts of God, declared or undeclared war, fire, flood, storm, slide, earthquake, power failure, the inability to obtain equipment, supplies or other facilities that are not caused by a failure to pay, labour disputes, or other similar plans beyond our control that may prevent or delay service provisioning.


15. General


15.1. Data Protection

We will only use your personal information as set out in our privacy and cookie policy here.


15.2. We may transfer this agreement to someone else.

We may transfer our rights and obligations under these Terms to another organisation. We will always tell you in writing if this happens and we will ensure that the transfer will not affect your rights under these Terms. If you are unhappy with the transfer, you may contact us to end these Terms within 30 days of us telling you about it. 


15.3. If a court finds part of this contract illegal, the rest will continue in force.

Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.


15.4. Compliance with law

The Platform has been prepared, and is intended for use, in accordance with the laws of England and Wales. If you access the Platform from locations outside of England and Wales, you are responsible for compliance with local laws where they are applicable.


15.5. Rights of third parties

No one other than you or Yuplan has any right to enforce any of these Terms.


15.6. Breach

We shall apply these Terms of use in our absolute discretion. In the plan of your breach of any of these terms we may terminate or suspend your use of the Platform or take any action we consider necessary to remedy the breach.


15.7 Even if we delay in enforcing these Terms, we can still enforce it later.

If we do not insist immediately that you do anything you are required to do under these Terms, or if we delay in taking steps against you in respect of your breaking these Terms, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date.


15.8 Governing Law and Jurisdiction

These are governed by English law and under the jurisdiction of the English Courts.